FEED THE CHILDREN - UGANDA
Position: Administrative Assistant
Posts: One
(1)
Reporting to: Project Coordinator
Start Date: Immediate
Job Grade: Grade B
Major
responsibilities:
·
Receiving visitors
to the office and deal with their requirements.
·
Maintain a record
of all visitors and purpose for their visits.
·
Maintain and
operate quality and efficient communication services through a telephone
switchboard and fax machine.
·
Record personal telephone
calls and personal fax messages and submit monthly report to the project
coordinator.
·
Assistin booking transport
requests air tickets and other travel arrangements as requested.
·
Coordinating
internal meeting venues.
·
Ensure the
effective and efficient use of office equipment/ machines in order to keep
costs low.
·
Making bookings of
external meeting facilities as/and when necessary.
·
Making sure that
the office, office kitchen is in clean & neat condition at all times.
·
Being responsible
for the locking up of the main office door after work hours.
·
Any other duties as
assigned by supervisor.
Minimum
Qualifications:
·
Minimum
U.A.C.E and Diploma in Secretarial Studies would be an added Advantage.
·
Training in Front Office Management.
·
Excellent Communication and interpersonal skills
·
Professional training in operating a telephone/
switchboard
·
Minimum one year experience as a Receptionist
·
Good experience in the efficient use of office
equipment including fax machine, photocopier, scanner and digital cameras.
·
1 year experience working for Non-Government
Organizations.
·
Good knowledge of computer applications, especially
MS Word and MS Excel
·
Certificate of good conduct
If you meet, the requirements mentioned above, please send
your application and detailed CV to FTC Uganda Office or to the HR office by 18th
Jan 2013. Only shortlisted applicants will be contacted.
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